Receptionist - PT

A Typical Day

The Part‑Time Receptionist primarily provides backup coverage for the Administrative Support position during breaks, time off, and periods of increased activity. This role ensures continuity of front‑desk operations by answering and directing calls, greeting visitors, and managing visitor access and badges. The position may also support other projects as assigned, and schedules may change on short notice to meet business needs.

Job Responsibilities

• Primary backup to the Administrative Support position, covering breaks and time off.  
• Deliver a courteous and professional experience to all individuals interacting with corporate reception, whether in person or by telephone.
• Operate a multi-line telephone system efficiently.
• Provide both new badges and replacements for employees and contractors.
• Supervise visitor access and issue badges as needed.
• Update contractor badge expiration dates every 90 days, confirm ISN compliance.
• Monitor visitors using the visitor management system.
• Manage outgoing and incoming mail, maintaining both the mailroom and mailbox directory.
• Utilize a personal vehicle to collect U.S. postal mail from company PO boxes daily, except on federal holidays.
• Act as point of contact for Headquarters & Innovation Center building maintenance and housekeeping concerns from employees, coordinating communication with Facilities and submitting purchase requisitions and work orders as needed.  
• Represent the company and corporate office positively by demonstrating The Hilmar Way.

What You Will Need

• High school diploma and 1 year work experience
• Strong time management skills; punctual
• Flexible schedule with last-minute change capability
• Fluent English reading, writing, and speaking skills

What Will Put You Ahead

• Proficient with Microsoft 365 (Teams, Outlook, Word, Excel)
• Demonstrated excellence in customer service skills
• Corporate office work experience

Physical Demands & Work Environment

The work is primarily performed in an office environment and the physical demands are characteristic of a mostly sedentary role.  Specific details of the essential functions of the position is available in the Job Safety Analysis, made available on request. 

Safety and Food Safety is a company wide responsibility and each employee must know their role in the manufacturing and distribution of safe, wholesome, and high quality products and expected safe behavior in our work environment.