Occupational Health Service Administrator

A Typical Day

The Occupational Health Services Administrator will be responsible for administrating on-site first aid treatment and injury care processes for all injured employees. Manage Workers’ Compensation processes as a liaison between Site Safety & Corporate Safety, as well as the company’s third-party Workers’ Compensation Administrator and medical treating facilities.  Also, promotes good health and acts as a liaison between employees and clinical care services. 

Job Responsibilities

• Provide on-site first aid treatment to injured employees.
• Promote involvement and engagement to achieve healthcare objectives.
• Responsible for the contents of First-Aid kits.
• Coordination with Site Safety for the collection and input of injury data on the electronic storage system.
• Administer on-site drug testing for reasonable suspicion and post-accident.
• Schedule and facilitate first aid and CPR training.
• Schedule and conduct Fit and Spirometry testing.
• Responsible for portions of the hearing conservation program.
• Organization and maintenance of department Workers’ Compensation files, schedules, records, test, bulletin board and correspondence, including confidential information.
• Notifies insurer of Workers’ Compensation injuries/illnesses and follow up on medical appointments.
• Alternative Light Duty Program.
• Update internal incident investigation tracking documents as information becomes available.
• Communication with Corporate Safety regarding Workers’ Compensation deficiencies.
• Preparation and submission of all Workers’ Compensation documentation, such as DWC Forms, wage statements and job descriptions.
• Manages OSHA logs and summaries for posting.
• Coordination with Safety personnel for special PPE equipment orders and safety glasses program.
• Coordinates annual first aid kit/AED audits with the company’s designated Medical Director.
• Develop and maintain a good working relationship with Safety department and external support agencies.
• Works with Company’s designated Medical Director to create first aid protocols and conducts training for all managers/coordinators and supervisors.
• Coordinate additional medical treatment with third-party facilities and Workers’ Compensation Administrator.
• Transport employees for additional medical treatment for workplace injuries beyond first aid when applicable.
• Attend Safety Department meetings as needed.
• Annual completion of OSHA required safety training.
• Completion of HIPAA Awareness Certification training.
• General administrative duties as required.
• Promote Company Culture.

What You Will Need

• English skills must be proficient to understand, read, write and speak English.
• High school diploma or GED from an accredited institution.
• 3 years of  NP/ RN/LVN/LPN/CNA/EMT or equivalent experience.  
• CPR/First Aid Certification by an accredited facility.
• Maintain evening and weekend on call status as needed.
• Proficiency in using MS Office Suite (Outlook, Word, PowerPoint, and Excel)
• Valid driver license and a copy of insurance card or copy of declaration page which meets minimum insurance coverage limits.
• Required to travel by personal vehicle to execute job duties.

What Will Put You Ahead

• 1 year of administering Workers’ Compensation claims.
• Active NP/RN Certification or equivalent.

Physical Demands & Work Environment

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee will be required to:

• Stand, walk, use hands to finger, handle or feel and reach with hands and arms, climb or balance, stoop, kneel, crouch or crawl and talk or hear.
• Stand and walk almost the entire workday.
• Employees must be physically capable of working in any of the job tasks within their respective area.
• Required to work at heights and in fairly small areas.
• Pushing, pulling, reaching, bending, stooping, squatting, kneeling, handling and grasping, twisting/turning, repetitive bending.